speaker policy information
GPGC Committee requests that an electronic form of your presentation be provided for our attendees' future reference. Materials will be placed on the conference's website. These materials should be provided to your organizing GPGC committee member seven (7) days prior to the conference if paper copies are needed on the day of the conference.
A PC with Microsoft Office software, projector, screen, and Powerpoint presenter will be provided in each breakout room. If you are using Microsoft Powerpoint for your presentation, please bring your presentation on a flash drive.
In return for your participation in the Conference, GPGC will provide speakers with the benefits outlined under the Speaker Classification Guidelines.
For the 2019 Conference, our polices have been changed to provide greater flexibility to our speakers. All speakers are provided with free registration to the entire conference and lodging policies have been adapted to fit the needs of speakers that present on multiple days. The details are outlined on this page.
You may register for additional days of the conference by completing an attendee registration form; however, please note on the form that you are a presenter at the conference and which days you present.
SPEAKER CLASSIFICATION GUIDELINES
In-State Speaker (includes MO, IA, KS, NE)
Grower and NGO Speakers
In-State Speaker (include MO, IA, KS, NE):
All the above speaker groups receive the following benefits in addition to the listed honorarium.
Additional Speaker Categories
Vendor Speaker: Compensation arrangements for vendor speakers will be determined by the organizing committee member that solicited the vendor speaker. Please note those arrangements on the speaker commitment form.
Grower Panel Speaker
REIMBURSEMENT & EXPENSE NOTES
Speakers receiving honoraria of $600.00 or more will provide GPGC (run through the University of Missouri Extension Office for Buchanan County) with their social security number or their federal tax ID number. The speaker will be issued a 1099 tax form by the IRS deadline, reporting all earnings from University of Missouri Extension Office. The speaker agrees to complete and submit an original W-9 form by the conclusion of the conference. Payment will not be made until a W-9 is on file. Download or complete the fillable W-9 form above.
Reimbursement: Travel reimbursements will be made in accordance to the speaker classification guidelines (at left). Reimbursement for any accommodation, meal, or travel related expenses will only be provided to the Speaker if the pertinent receipts are submitted to the GPGC with the Speaker Expense Claim Form no later than 30 days after the conference. An email submission is acceptable if all the required information is provided, Buchananco@missouri.edu.
Speakers will be provided a hard-copy Speaker Expense Voucher in the information packet they receive at the conference. The voucher can also be downloaded from the button below.
Airfare: If travel by plane is required, pre-approval is required by your organizing committee member. Speakers should plan to arrange their own travel and provide receipts for reimbursement at/after the conference. Tickets should be booked at least one month in advance in order to keep travel costs reasonable. Rental car expenses will not be reimbursed. Please supply your flight information through the Speaker Commitment Form and we will make arrangements for your airport pickup and drop-off. If not available at the time of completion, please send the information to email@example.com
Mileage: For the 2019 conference, speakers will be reimbursed the 2018 Federal mileage rate, $0.545 cents per mile.
Meals: When GPGC has not pre-arranged a meal for the Speaker, GPGC will reimburse the Speaker for meals on the following per-meal maximum basis only:
Lodging: Lodging arrangements during the conference will be made by the Buchanan County Extension office. Each speaker will be asked about their lodging needs and travel schedule in the Speaker Commitment Form. Once arrangements are made, a confirmation number will be sent to the speaker via email.
If a speaker plans to stay for additional days of the conference when they are not speaking and lodging is not covered by their speaker agreement, they must pay for those nights of lodging.
If lodging is required while in-route to the conference, the speaker must make their own arrangements and reimbursements will be made following the conference guidelines.
Lodging receipts must be attached to the Speaker Expense Claim form. If submitting through the website, please email the receipts to Buchananco@missouri.edu