speaker policy information
GPGC Committee requests that an electronic form of the presentation be provided for our attendees' future reference. Materials will be placed on the conference's website. These materials should be provided to your organizing GPGC committee member seven (7) days prior to the conference if paper copies are needed on the day of the conference.
A PC with Microsoft Office software, projector, screen, and Powerpoint presenter will be provided in each breakout room. If you are using Microsoft Powerpoint for your presentation, please bring your presentation on a flash drive.
In return for your participation in the Conference, GPGC will provide speakers with a complimentary waiver of a one day registration fee for the day or days they are presenting. The complimentary registration includes noon meal and breaks and allows a speaker to attend any of the Conference programs and exhibits scheduled only for the day he or she is speaking unless other arrangements are made with the GPGC organizing member and they are noted on the Speaker Commitment Form.
You may register for additional days of the conference by completing an attendee registration form; however, please note on the form that you are a presenter at the conference and which days you present.
Reimbursement: Reimbursement for any accommodation, meal, or travel related expenses will only be provided to the Speaker if the pertinent receipts are submitted to the GPGC with the Speaker Expense Claim Form by no later than 30 days after the conference. An email submission is also acceptable as long as all the required information is provided.
Travel reimbursements will be made in accordance to your level of speaker classification (at right).
Airfare: If travel by plane is required, pre-approval is required by your organizing committee member. Speakers must coordinate with their organizing committee member to be picked up at the airport as rental car expenses will not be reimbursed. Tickets should be booked at least one month in advance. Please supply your flight information in the comments section of the Speaker Commitment Form. If not available at the time of completion, please send the information to email@example.com
Mileage: Current personal vehicle reimbursement expense is $0.53
Meals: When GPGC has not pre-arranged a meal for the Speaker, GPGC will reimburse the Speaker for meals on the following per-meal maximum basis only:
Lodging: If lodging during the conference is required and warranted by the speaker classification, arrangements will be made by the Buchanan County Extension office. Once arrangements are made, a confirmation number will be sent to the speaker via email. If lodging is required while in-route to the conference, speakers must make their own arrangements and reimbursements will be made following the conference. Lodging receipts are required to be attached to the Speaker Expense Claim form. If submitting through the website, please email the receipts to Maranda @ firstname.lastname@example.org
SPEAKER CLASSIFICATION GUIDELINES
Out of State Speaker: You are expected to give at least two, preferably three, presentations at the conference and will receive the following:
In-State Speaker: You will receive the following:
Grower Speaker: You will receive the following:
Vendor Speaker: Compensation arrangements for vendor speakers will be determined by the organizing committee member that solicited the vendor speaker. Please note those arrangements on the speaker commitment form.
Grower Panel: You will receive the following
Standard honoraria for speakers is $100.00 per 60-minute presentation, other than University speakers from posted institutions or vendor speakers. Higher honorarium amounts must be agreed upon during an organizing committee meeting phone conference, not via email. Representatives from publicly supported institutions that have an expectation of education will not be offered honoraria.
The speaker will provide GPGC (run through the University of Missouri Extension Office for Buchanan County) with their social security number or their federal tax id number if the honoraria amount is $600 or more. The speaker will be issued a 1099 tax form by the IRS deadline, reporting all earnings from University of Missouri Extension Office. The speaker agrees to complete and submit an original W-9 form by the conclusion of the conference. Payment will not be made until a W-9 is on file.